Purchasing is dedicated in providing the best possible value, quality and price for goods and services while combining integrity, trust and ethical practices to promote fair and open competition in support of Pueblo Water’s mission.
All public bid openings will be conducted via conference call.
Pueblo Water requires a formal competitive procurement process for all purchases above $1,000 with the exception of professional, technical or other situations not lending themselves to competitive bidding. A wide variety of term contracts are established for frequently used goods and services.
Pueblo Water posts all current bid and proposal opportunities using an online bid system, Rocky Mountain E-Purchasing System (RMEPS). Vendors are encouraged to register on RMEPS at https://www.bidnetdirect.com/colorado for accurate information on active solicitations.
Purchasing Limits - Pueblo Water operates a partially decentralized purchasing system. Purchasing thresholds are:
|Dollar Threshold||Procurement Process||Approval Level|
|Purchases Below $1,000||Informal bids not required||Department level approval|
|$1,000-$25,000||Informal bids not required||Approval by Executive Director|
|$1,000 & Over||Formal bid process||$25,001 requires approval by Elected Board|
Exceptions to the formal bidding requirement:
Cooperative Purchasing - Pueblo Water reserve the right to participate in a cooperative bid in lieu of initiating its own bid solicitation. Purchasing agreements or contracts are allowed that have been competitively bid by other governmental agencies, organizations or political subdivisions such as Pueblo Water. Examples include, but are not limited to State of Colorado Contracts, Federal GSA contracts, the National Association of State Procurement Official (NASPO), U.S. Communities, National Intergovernmental Purchasing Alliance (NIPA), and any other city, county, or state governments.
Tax Exempt - Pueblo Water is exempt from all applicable federal and state taxes. Pueblo Water’s Certificate of Exemption.
Vendor Information Form – Complete the Vendor Information Form only if requested to do so by Pueblo Water staff. Return the form by e-mail or fax as instructed by the requestor.
Please note that any Vendor Information Forms received without a request by Pueblo Water staff will be discarded.
→ Certificate of Exemption
→ Tax-Exempt Status Memo
→ Fuel Tax Exempt Certificate
Any purchase made by exempt organizations must be accompanied by a current City of Pueblo Exempt License and an “Affidavit of Sale Paid by Government” form. Vendors doing business in Pueblo will be in compliance if they maintain on file a blanket copy of these two documents along with a statement from the Board of Water Works verifying that all purchases are for official business use and payment will be made with funds bearing the Board of Water Works’ name.
Further information regarding the City of Pueblo’s tax policy is available on their website: www.pueblo.us or by contacting Valerie Palumbo, Tax Audit Manager, at 719/553-2659.